Click Here For A Printable Signup Sheet 

1.     Explanation of Fees: 

A.     There is a $ 200.00 rental fee for use of the main hall. One hundred dollars ($100.00) is to be sent in with the form and will hold the date for your event.  The balance of the total fee is due 60 days before the event occurs.  One hundred dollars ($100.00) of the fee will be returned to you after the “cleaned-up walk around”** [which ensures the building is returned to its proper condition.]
**The renter/contact person shall be responsible for any damage, breakage, or rules not complied with. The time of the “cleaned-up walk around” is to be scheduled with the Event Coordinator prior to the event. 

B.     If kitchen area is used for food storage and/or food preparation, there is an additional  $100.00 fee per 24 hours. The main hall and kitchen will not be rented out at the same time to two different people. 

C.     If the renter requests to have the lawn mowed within 3 days of the event, an extra $50.00 will be charged.  (The lawn is mowed about every 2 weeks, depending on the weather.) The schedule will be posted on the bulletin board at the hall and on the web at http://www.prudenceisland.us/prud/   

D.  Cancellation policy: If the event is cancelled 60 days prior to the event, there will be a full refund.

                                       If the event is cancelled less than 60 days prior to the event, the fee paid minus $100.00 will be refunded.

2.     User will be responsible for providing all their own coffee pots, paper goods, plates, cups, condiments, dish washing liquids, towels (paper and dish drying), sponges, trash bags, and any other items that will be needed for your event. The PIA will only provide paper towels and toilet tissue for the bathroom areas only. 

3. Please DO NOT drag the tables along the floor.  Lift them and carry them to the place you want them or to storage cart. White tables are to be used INSIDE ONLY; Green tables can be used outside.

4.     Please be advised that the building capacity is 149 persons total. 

5. The PIA Hall key should be picked up from Rosemary Marmaras tel# 682-2303 and returned to the person doing the cleanup walk around with you.

After your event:

6. The hall must be cleaned and swept by hall user immediately after function.

7. Trash (trash bags not provided) from the event must be removed from the hall and brought to the transfer station.

8. Tables must be wiped clean, folded, and stored on table storage carts and placed in their designated area. (Green tables against the south wall) & (White tables against the north wall between the storage room and ladies room)

9. Chairs should be cleaned, stacked and set aside in their designated area. (West wall)

10. Windows should be shut and locked.  Make sure all doors are locked when you leave building.

11. Any damage or problems should be reported to the event coordinator or a PIA officer.

12.  The hall key is to be returned to the person who conducts the “cleaned-up walk around”.

Click Here For A Printable Signup Sheet

Send mail to marshallwebdesign@hotpop.com with questions or comments about this web site.
Page created by John Marshall, Marshall Web Design  (401) 965-5729
Copyright © 2005 Prudence Island on the Web
Last modified: 08/06/05 02:59:09 PM